Do I have to type in receipts?

No. A photographed or emailed receipt is read automatically and the extracted fields are presented for confirmation.

Does it handle per diem?

Yes, with full-day, partial-day and overnight rates held per destination and applied by trip duration.

Can non-employees claim?

Yes, through a public submission link, without being given an account.

What happens when a report is approved?

The expense posts, the budget check runs, and the reimbursement becomes payable in a bank payment run.

Is planned travel visible before it is spent?

Yes. Approving a trip posts its estimate as a commitment, so approved-but-unspent travel appears in the accounts.

Travel & Expense

Softbooq Plus

Receipts in, reimbursements out, ledger already correct.

Photograph a receipt and the fields fill themselves. Approve a trip and it becomes a commitment in the accounts before a penny moves. Approve the claim and the posting, the budget check and the payment all follow without anyone opening Finance.

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Capturing the spend

The receipt in a coat pocket is where expense management actually fails.

An inbox that reads the receipt

Photographed or emailed receipts are read and presented as filled fields to confirm, rather than as an image somebody transcribes at month end.

Likely duplicates flagged before they are claimed

The same receipt photographed and then forwarded is recognised as one expense, because paying a claim twice is discovered months later if at all.

Statutory per diem by destination

Full-day, partial-day and overnight rates held per destination with their own currency and source, applied by trip duration - not one flat allowance that is wrong in both directions.

Mileage at the right tier

Rates that step down after a threshold, applied against the distance already claimed this year. This is the part manual spreadsheets reliably get wrong.

Claims from people who are not employees

A public submission link lets a contractor, a candidate or a board member submit a claim with evidence, without being given a login.

Deciding on it

Approval should be quick where the claim is clean and slow only where it is not.

Policy violations scored on submission

A submitted report is checked against your policy and scored, so a reviewer sees what breaks the rules rather than reading every line to find out.

A compliance grade per report

The score with the reasons behind it, so approving an exception is a decision someone made rather than something that slipped through.

Bulk approve the clean ones

Clear a queue of compliant reports in one action and keep individual attention for the flagged ones.

Budget checked at approval, not after

A claim that would breach its cost-centre budget is stopped when it is approved, which is the only moment the answer can still change.

Into the books, and out to the bank

Where most expense tools hand you a CSV, this posts.

An approved trip is a commitment

Approving a trip posts the estimated cost against a commitment liability before any money moves, so planned spend is visible in the accounts rather than only in somebody's calendar.

Approval posts the expense, payout posts the payment

Two separate events, posted separately, because the month you incurred the cost and the month you paid it back are often not the same month.

Reimbursements resolve the right account

The payable resolves through your chart rather than a hardcoded code, so the reimbursement credits exactly the account the accrual debited.

Paid in a bank run, once

Approved reimbursements join a payment run with the rest of your outgoings, with a guard against the same claim being paid twice.

Booking search inside the trip

Flights, hotels and cars searched from the trip record, so the itinerary and the spend belong to the same thing.

The details that took the longest

Small decisions you only make after getting them wrong.

Every one of these is a specific behaviour, chosen for a specific reason. They are the difference between software that demos well and software that survives a year of month-ends.

An approved trip changes the accounts before anyone spends

Approval posts the estimate against a commitment liability. Without it, a quarter with forty approved trips and no bookings yet looks identical to a quarter with none - and the first sign of the difference is the credit card statement.

Incurring and reimbursing are separate postings

The expense posts on approval and the payment posts on payout. Collapsing them into one entry moves the cost into whichever month you happened to pay, which is how travel spend appears to spike in a month nobody travelled.

The reimbursement credits the account the accrual debited

The employee payable is resolved by role through your own chart of accounts rather than a hardcoded number. A hardcoded code is correct until a tenant uses a different chart, and then it is silently wrong.

Nothing is an island

What reaches Travel without anyone typing it again.

Every one of these is a real data path, not a promise of "full integration".

Finance

Approval posts the expense; payout posts the payment

Projects

Trip and expense lines carry the project and cost centre

Reports route to the approver chain of the employee

Dashboard

Trips departing today appear on the agenda

Before you ask

Questions people ask about Travel.

Do I have to type in receipts?: No. A photographed or emailed receipt is read automatically and the extracted fields are presented for confirmation.
Does it handle per diem?: Yes, with full-day, partial-day and overnight rates held per destination and applied by trip duration.
Can non-employees claim?: Yes, through a public submission link, without being given an account.
What happens when a report is approved?: The expense posts, the budget check runs, and the reimbursement becomes payable in a bank payment run.
Is planned travel visible before it is spent?: Yes. Approving a trip posts its estimate as a commitment, so approved-but-unspent travel appears in the accounts.